A writing workspace trained for tenders
TenderTools is built around one specialty: writing tenders that score. Every AI action is pre-trained on how tenders are structured and judged, so you get a tender specialist's edge in every sentence.
Pre-trained writing actions
More than 100 AI actions, pre-trained on tender logic, summaries, answers, and sections written the way evaluators read them.
Context that never leaves your document
Criteria, scoring weights, and your win strategy stay in context, so every suggestion fits your specific tender, never generic AI text.
Score-aware by design
Every improved text is yours to review against the 6 scoring dimensions before it lands in your plan.
Smart Document Upload
Drop your tender documents and let our AI do the heavy lifting. We support every format you need.
- Multi-format support: PDF, Word (.docx), and images (PNG, JPG)
- Automatic text extraction and structuring
- Vector embedding for semantic understanding
- Multi-file upload with batch processing
- Intelligent document classification
Deep AI Analysis
Our multi-phase AI analysis breaks down your tender into actionable insights and a clear response structure.
- Multi-phase AI analysis pipeline
- Three-level question hierarchy extraction
- Scoring rubric identification
- Assessment aspects captured at every question level
- Scoring weights and pass/fail thresholds identified
AI-Powered Writing
Write your responses in a professional editor with 11 AI operations designed specifically for tender writing.
- CKEditor 5 with live A4 pagination
- Make it Smart, elevate your language
- Make it Convincing, strengthen arguments
- Make it Project Specific, tailor to the project
- Refine Grammar, polish every sentence
- Match Wording, align with tender language
- Shorten, Split, Combine, Ideate, and more
- Change with Prompt, custom AI rewrites
- Input Distiller, structure your points
Score Prediction & Collaboration
Know your score before you submit, and collaborate seamlessly with your team.
- 6-dimension score prediction
- Subscores from 1–10 per dimension
- Actionable improvement suggestions
- Email-based project sharing
- Inline threaded notes and comments
- Project workspace, creation wizard, brand styling
- Word export and full EN+NL language support
Client, competitor & market intelligence
TenderTools researches the ground you're bidding on, so every answer is written with context evaluators recognise.
- Contracting-authority profile built from their own website
- Competitor analysis, add rivals by name and URL
- Market trend and news scan around the tender
- All of it feeds directly into your response and strategy
Bid strategy, built in
Before you write a word, TenderTools helps you decide what to say and how to say it, grounded in the analysis.
- Company positioning and USPs for this specific bid
- Win themes generated per award criterion
- A tone of voice tuned to the evaluators
- Strategy that draws on your client, competitor and market analysis
Compliance & planning, captured automatically
The details that get bids disqualified, extracted and kept in front of you while you write.
- Page limits per criterion, tracked as you write
- Font, typography and layout requirements
- Submission platform and language rules
- Key dates and deadlines pulled into a tender timeline
More than a writing tool
TenderTools works the whole bid, from understanding the field to shaping the strategy behind your answers.
Client & competitor research
Profiles of the contracting authority and your named competitors, built automatically from public sources.
Market & trend signals
A scan of the market trends and recent news that shape every tender you pursue.
Win strategy, built in
Positioning, win themes per criterion, and tone of voice, decided before you write a word.
TenderTools vs other tools
See how TenderTools compares to generic AI tools and other tender software.
| Capability | Generic AI tools | Other tender software | TenderTools |
|---|---|---|---|
| Automatic tender extraction | ✕ | ✕ | ✓ |
| Automatic tender analysis | ✕ | ✓ | ✓ |
| Bid strategy & win themes | ✕ | ✕ | ✓ |
| AI writing tailored to tenders | ✕ | ✕ | ✓ |
| Score prediction before you submit | ✕ | ✕ | ✓ |
| AI review & improvement advice | ✕ | ✕ | ✓ |
| Compliance & planning tracked | ✕ | ✕ | ✓ |
| Draft from your past plans | ✕ | ✓ | ✓ |
Everything TenderTools does, at a glance
Designed around the real workflow of tender professionals, from analysis to the final polish.
Project setup
Project dashboard
All your tenders in one clear overview.
Upload documents
Drop in PDF, Word, or image files.
Set your project design settings
Project-level design in one place.
Preset company design set
Reuse your company's design system everywhere.
Reuse content from organization databases
Draw on proven content from your own databases.
Manage users and roles (for Teams)
Roles and access for your whole team.
Analysis
Automatic tender extraction
Criteria and questions extracted for you.
Automatic score method analysis
Scoring weights and rubrics analyzed automatically.
Automatic project summary
A sharp summary of every tender in seconds.
Analyze available info on your own website
Your own site mined for relevant proof points.
Strategy
Analyze win strategy based on tender documentation
Strategy grounded in the actual tender documents.
Analyze competitors' positioning and gaps
See how competitors position and where they fall short.
Analyze market insights for positioning
Market signals that shape your positioning.
Set your win strategy to position
Define your position before you write a word.
Set award criteria specific win themes
Win themes mapped to each award criterion.
Writing
Prompt anything in the document canvas
Ask anything, right where you're writing.
Spar with the AI tender expert
Test and challenge ideas with the AI.
Let the AI tender expert guide you through improvements
Guided, step-by-step improvements.
Export document to Word
One click to a clean Word export.
Prompt anything
The AI is always on hand to answer.
Review
AI review and scoring of your plan
Instant AI review and score of your plan.
AI advice to improve your plans
Concrete advice to raise your score.
Check improved texts before accepting
Every AI change reviewed before you accept.
Add notes on the side of your document
Side notes right next to your text.
Invite reviewers to your plan
Bring reviewers straight into your plan.
Tag colleagues in notes
@mention your colleagues in notes.
Ready to transform your tender process?
Start your free trial today and see results on your very first proposal.
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